Suggestions to Choosing Your Own Event Venue
Amongst the reasons event planners find it really difficult to secure a good event venue is since they aren’t aware of the questions to ask. Follow with this checklist for optimal results.
Who is your target audience and what’s the guest list size?
Before coming up with a short-list of event venues to look at know how many will be able to attend from the people which you will invite. You’ll want to ensure that your venue can accommodate your guest list and is suitable for the crowd.
In case your event venue is too big for your event, use a partition that is decorative or a resort partition.
In case your event is by invite only, ask that your attendees RSVP by printing it on the invitation, but you should be aware that lots of individuals don’t respond so that you may need to follow up with a telephone call. RSVP is a French acronym that usually implies ‘please respond’.
Know about how to cater to your target audience
Knowing your audience’s demographics is quite important to the choice of your event place. As an example, know what they are accustomed to, their average income, what their likes or dislikes are etc. Your site should reflect their tastes and requirements, if your crowd is a group of CEOs.
What’s suitable for your guests?
Choosing an event venue location in close proximity to wherever your guests’ live or work often is a reflection on the number of people expected to attend. Something to consider is transportation and alcohol intake. You wouldn’t want your visitors to drink and drive so provide transportation options available upon completion of the event that every one of them can get home or make sure taxis are available when people come out of the venue.
Keep your eyes on the weather and adapt your needs accordingly. For example, if it’s supposed to rain and you’re the one coordinating the event have umbrellas or tents meant for an event.
Venue experience and expertise
Before choosing to hire a venue for the event, ask from them a list of previous event that they took a part in organizing, so you can observe the wide variety of design options, inquire to see images of these events, and ask references. You may want to speak to some of the employees as well to ascertain what expertise they have and how friendly and accommodating they are. If necessary, find the ratio of servers to visitors, in addition to this and whether or not they could or may work over-time.
You need to know what the occasion venue will help you With and what you have to get ready for, that’s tear-down, setup or decorating. The more behind-the-scenes information you’ve got, the better.
Try walking around outside the venue and check for possible noise problems, is decorating demanded past the venue, potential dangers and parking or drop-off for limousines, buses, or taxis.